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Pre-Assigned Program
Pre-Assigned Program
People who are personally invited to volunteer at the UCLA Health by a supervisor/manager may enter through our pre-assigned volunteer program. Attendance at a pre-assigned session is required in place of general orientation. Currently pre-assigned sessions are held on Mondays at 2 p.m. and Thursdays at 11 a.m. Sessions last approximately 1 hour and latecomers are not permitted.
Please keep in mind the following requirements:
Minimum length of volunteer service is one month, preferably longer.
Our department only processes volunteers for the Ronald Reagan UCLA Medical Center, and the Santa Monica/UCLA Medical Center. Volunteers who will be working in a research lab or department through the School of Medicine NOT having patient contact or access to patient information or performing any work within a patient care area, should be processed through the David Geffen School of Medicine. Please click here for more information.
Minimum age is 15
Letter of Invitation must be given to the volunteer to bring to the Pre-Assigned Session containing the following information:
- Name of Volunteer
- Length of Service
- Brief Description of Duties
- Invitation Letter must be typed on UCLA Department Letterhead
International volunteers here on a Visa have additional requirements. Please click below for more information.
After you have provided a letter of invitation to your prospective volunteer, they need to complete the following volunteer requirements, including ALL immunizations listed below, orientation materials and HIPAA BEFORE signing up for a pre-assigned session. All forms and training materials are listed below. Please read over each section very carefully, as any missing forms, documents or immunizations will result in delayed processing of the volunteer.
Once all forms have been completed along with the required immunizations, the prospective volunteer may call the Westwood Volunteer Office at (310) 267-8180 to schedule a Pre-Assigned session. All paperwork including the letter of invitation, copies of immunizations, and all forms printed from the website must be brought to the session. Sessions are currently being held twice-weekly in the Westwood Volunteer Office.
Training Materials to Study:
Forms to Print, Complete and Bring with You to your Pre-Assigned Session Day:
- Patient Care Coversheet (for Patient Escort or Chase Child Life Program volunteers only)
- Non-Patient Care Coversheet (All volunteers except for Patient Escort or Chase Child Life Program volunteer)
- Pre-Assigned Application
- Volunteer Agreement
- Abuse Reporting (Signature Forms)
- Orientation Guide Quiz
- High School Student Volunteers' Medical Clearance (for students who are under 18 years old)
- Job Description
- TdapDeclination
- IMPORTANT:You will need to generate a temporary I.D. to complete the following On-line training modules.
- HIPAA Privacy and Information Security Training
- CICARE Annual On-Line Training
- Safe Patient Handling Training
Proof of Immunization Forms
Applicants MUST bring a copy of their immunization records to the pre-assigned session (see page 8 in the Orientation Guide listed above).
You must show the following:
-proof of TWO MMR (Mumps, Measles, Rubella) vaccinations, or titer test showing positive immunity.
-proof of TWO Varicella (chickenpox) vaccinations, or titer test showing positive immunity.
-proof of TWO negative Tuberculosis skin tests, both having been administered within the past 365 days. If you test positive for TB, then you may bring a chest x-ray result from the current year. UCLA students may contact the Arthur Ashe Student Health & Wellness Center (310-825-4073) for appointments; non-UCLA students must go to their own physician or community clinic to obtain the necessary tests and records.
-The Tdap (Tetanus, Diphtheria, Pertussis) vaccination is highly encouraged for all volunteers. If you decide not to receive this vaccine, then a declination form must be turned in along with your other health paperwork (see the above section to download these documents).
