UPDATE (1/11/2022): Please note the following changes/impacts: 

• On-Boarding Appointments and Final Session Orientations will be PAUSED the week 1/14/2022-1/21/2022 as we are transitioning to a new Database System. 
• All onsite volunteering have been paused until Jan 28, 2022 (aligning with campus guidelines)
• Minor Volunteers in both clinical and non-clinical programs are currently being reviewed and approved case by case for in-person volunteering.
  • For Clinical Program, please read the restrictions and requirements here: https://www.uclahealth.org/volunteer/cuhs-return-to-service-approval-process 
• When the pause is lifted:
  • All volunteers are required to wear a Volunteer ID badge once cleared and BEFORE starting any volunteer/lab activities. Badge buddies are required to be worn. 
  • All volunteers are required to be supervised at all times when performing their duties (Personal Protective Equipment [PPE] and social distancing guidelines must be adhered).
• Minor volunteers cannot be granted computer/system accesses that would require Mednet AD/login accounts.

Definitions:

• "Clinical Activities": activities that will involve ANY of the following:
• Patient or human research subject contact/interaction
• Access to or handle any identifiable/clinical/medical information
• Perform any duties involving activity within clinical settings and areas (i.e. hospital, clinics, waiting rooms, etc.)
• "Health Sciences Minor Volunteers": You are a high school student or underage individual who is 16-17 years old and will be volunteering your time to assist UCLA Faculty and Staff without any form of compensation. As a minor (ages 16-17 years), you will be restricted to clerical and basic research duties.
  • If you are a UCLA Student under the age of 18 years AND enrolling in a UCLA elective research course (i.e. SRP), you must have your inviting faculty complete the Minor Volunteer Scope of Duties (MSOD) Forms.
  • UCLA Students who are under the age of 18 and will be conducting research for a UCLA elective research course, your inviting faculty must submit a request for Exception to Policy for office approval.

To Start, Submit the Completed and Signed Assignment Forms:

NOTE: We are transitioning to a new Database System. The following process will no longer be valid soon as we are pausing the process after 1/14/2022-1/21/2022 to prepare for the new process. Please check back after 1/24/2022 for more information when available. 

• All onsite volunteering have been paused until Jan 28, 2022 (aligning with campus guidelines).

• Before Proceeding: Your inviting faculty/supervisors should read the Volunteer Guidelines. 
• Step 1: Required Assignment Forms (Clinical)
  • Your inviting faculty/supervisor must provide you with the completed and signed the Assignment Forms. Forms must be submitted online, please ensure you have your forms intact in the following files and format:

Required Form #1 (One PDF File): Minor Volunteer Scope Of Duties Form (MSOD Form) Please ensure your inviting supervisor indicated "Clinical" for the type of assignment. Each volunteer must have this form.

Required Form #2 (One PDF File): Volunteer Personal Device Form (even if you will not use a personal device). Each volunteer must have this form.

Only if you are enrolling in SRP for the assignment (One PDF File): Signed COPY of your UCLA SRP Contract

• Please contact the coordinator at [email protected]net.ucla.edu for assistance with creating your form and its addendum form into one PDF.
• If you need Adobe Reader to open PDF (Portable Document Format) files, please see free software from Adobe's webpage: https://get.adobe.com/reader/
• STEP 2: Submit your Online Pre-Screening Application
  • Once you have your completed Required Assignment Forms, you must submit an Online Pre-Screening Application and upload the Required Assignment Forms:
    •  ONLINE PRE-SCREENING APPLICATION (https://volunteer.healthsciences.ucla.edu/)
  • Once submitted, the forms will be reviewed. If you or your supervisor do not receive a response email within 3 business days, please follow up via email.
  • Note: If the form is missing ANY information (unanswered questions) or requires clarifications/revisions, the inviting supervisor will be contacted to clarify and respond. The approval process for the form will be delayed as completed forms are approved first. Please submit your online Pre-Screening Applicaiton and Assignment forms at least 2-3 weeks BEFORE your expected start date (typically the turnaround time to COMPLETE clearances is 1-2 weeks).

After Submission of the Form

• Applicants may preview the STEP 1 Volunteer Requirements (documentation, training and immunizations) required for the On-Boarding Appointment.
• Once the form is approved, you (applicant) will receive an "Approval" email instructions to proceed to the On-Boarding Appointment step (STEP 2).
• Turnaround time from On Boarding to Final Session is typically 1-2 weeks (with no delays from background checks, other clearance items, and/or other approvals).
• After the On-Boarding Appointment, you are required to attend a Final Session Orientation (STEP 3) to finalize the clearance process.

For any questions, please contact the UCLA Health Sciences Volunteer Office.