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Frequently Asked Questions

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What are examples of PHI that must be disposed of in a manner that ensures patient confidentiality?

Examples of documents/items on which PHI may appear are:

  • Patient encounter forms and labels
  • Printouts from IS systems containing PHI (e.g. EKG Strips)
  • Clinical notes
  • Index cards or worksheets with patient information
  • Lab order forms and requisitions
  • Appointment schedules
  • Census reports, patient logs
  • Photocopies of patient insurance cards
  • Patient meal tickets/order slips
  • Patient information on Post-It notes, personal reminders, etc.
  • Emails, memos, telephone call logs, and communications


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