Frequently Asked Questions

Are there any guidelines that must be followed when using PHI for education purposes?

Yes.  The Use and Disclosure Must Be Internal: The PHI must stay within the UCLA Health System

• It cannot be shared outside the UCLA Health System (including to students, faculty, and staff of non-UCLA Health System), at professional meetings, conferences and lectures, and for non-UCLA Health System courses, etc.

Minimal Information: The amount of PHI used must be the minimum amount necessary to conduct the training.

Example #1: In an on-campus lecture showing a radiologic image of a knife wound or foreign object, remove the patient name, medical record number, dates, and any other information that could lead to the identification of the patient that is not necessary to the training.

Example #2: In an UCLA grand rounds presentation/discussion about a patient’s tumor, only include information relevant to the case. In other words, do not include the patient’s name, medical record number or other identifiers if it is not necessary.