No. You should only access the patient’s information for work related purposes. The room location is considered PHI and should be protected in the same way as other PHI identifiers. If you wish to visit the co-worker, the co-worker should provide you with his/her room number or you can call the main operator and ask for information on the patient as any other visitor would do.
Yes, UCLA Health System may disclose a patient's PHI without first obtaining the patient's written authorization for workers compensation purposes as authorized by, and to the extent necessary to comply with workers compensation laws.
Yes. We should only disclose PHI related to the care and services associated with the workers compensation matter. Likewise, we should limit the amount of PHI disclosed for payment purposes related to a workers' compensation claim to the minimum necessary.
Employees must NOT access either through our information systems (e.g. ADT, CView, Essentris, Medhost, PCIMS, etc.) or the patient’s paper medical record the medical and/or demographic information of family members, friends, or other individuals for personal or other non-work related purposes, even if the patient has verbally given permission or signed an authorization.
No. You should only access the patient’s information for work related purposes. The patient’s home address is considered PHI and should be protected in the same way as other PHI identifiers. If you wish to send flowers, the co-worker or his/her friends/family member should provide you the information or you can obtain it through other methods not related to accessing the patient’s medical or financial record.
The request should be forwarded to the Health Information Management Services Department for review and processing. HIMS’ contact information is below:
HIMS – Release of Information
10833 Le Conte Avenue, BH 265, CHS
Mail Code 177620
Los Angeles, Ca. 90095-1176
Yes, but only limited information. We may use and disclose only the individual’s demographic information – specifically the patient name, phone number, address, other contact information, gender, insurance status and dates of service. Information about the patient’s medical condition (diagnosis) or the clinic or service where the patient was seen can’t be used.
All proposed fundraising activities or programs should be coordinated with the UCLA Medical Sciences Development Office. The Office will assist to ensure that the initiative is done in accordance with the law.
Yes. Generally speaking, PHI may not be disclosed without the patient’s authorization. There are some instances where patient written authorization is not required. See Policy HS 9470 for more information or contact the Privacy and Information Security Offices at 310-794-8638 or PrivacyInfoSec@mednet.ucla.edu.
No. A patient’s photograph can be protected health information and may be protected under federal privacy and security rules. Posting a patient’s photo on social media sites is a breach of the patient’s privacy and may result in disciplinary action.
Yes. Using a patient’s information – including a photograph – for this purpose requires a written authorization. This use does not fall under treatment, payment, and health care operations; therefore a written authorization is required. The authorization should be placed in the patient’s legal medical record maintained by HIMS.