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  3. Guidance and Policies

Guidance and Policies

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The following information will help guide you through your confidentiality questions as well as information on the UCLA Release of Information website.

Privacy and Security Guide for UCLA Workforce

  • Office of the Governor Press Release re: AB211 & SB541 (09/30/08)
  • A Health Care Provider's Guide To the HIPAA Privacy Rule
  • A Patient's Guide To the HIPAA Privacy Rule

UCLA Health System Privacy Policies


Patient Privacy Rights

  • HS 9401  Protection of Confidential Patient Information (Protected Health Information (PHI))
  • HS 9410  Registration: Terms and Conditions of Service
  • HS 9411  Notice of Privacy Practices
  • HS 9412  Authorization for Use/Disclose of Protected Health Information (PHI)
  • HS 9413  Patient Access to Protected Health Information (PHI)
  • HS 9414  Request for Special Restrictions on Use/ Disclosure of (PHI)
  • HS 9415  Request for Amendment of Protected Health Information (PHI)
  • HS 9416  Request for Accounting of Disclosures
  • HS 9417  Management of Patient / Family / Visitor Complaints and Grievances

PHI Management

  • HS 9421  Employee Access to and Use of Protected Health Information (PHI) (Minimum Necessary Standard)
  • HS 9422  Disclosure of Protected Health Information to Third Parties

Privacy-Compliance

  • HS 9430 Business Associates 
  • HS 9460  Privacy and Information Security Training
  • HS 9490  Mitigation Policy

Visitor Policy

  • Clinical Observers and Shadowers
    • For access to the forms and/or addendums listed in the policy, please contact LilyZhang@mednet.ucla.edu

Privacy-Marketing, Fundraising & Media Relations

  • HS 9470  Use of PHI for Marketing Purposes
  • HS 9471  Use of PHI for Fundraising
  • HS 9472  Permissible Disclosures of PHI to the Public and the Media

Research

  • HS 9440  Release of PHI for Research Purposes

UCLA Health System Information Security Policies

  • HS 9450  Information Security
  • HS 9451  Use of Electronic Information by UCLA Health Workforce (Employees)
  • HS 9452  User Accounts (Authorizing Access to Restricted Information; Passwords)
    • HS 9452 - Health Sciences Administrative Access Standard
    • HS 9452 - Health Sciences Multifactor Authentication Standard
  • HS 9453-A  Use of Electronic Mail (Email)
    • HS 9453-A Health Sciences Email Standard
  • HS 9453-B  Facsimile Transmission of Restricted Information
  • HS 9453-C  Device and Removable Media Encryption
    • HS 9453-C Health Sciences Device Encryption Standard
  • HS 9453-D  Remote Access
    • HS 9453-D Health Sciences Remote Access Standard
  • HS 9454  Requests to Interface or Download Restricted Information
  • HS 9455  Security Assessment and Management
  • HS 9456  Physical Security of Restricted Information
  • HS 9457 - Minimum Security Standards
    • Health Sciences Data-in-Motion Encryption Standard
    • Health Sciences Data and System Integrity Standard
    • Health Sciences Device Configuration Standard 
    • Health Sciences Network Device Configuration Standard
    • Health Sciences Risk Assessment Standard
    • Health Sciences Secure System Development Life Cycle (SDLC) Standard
    • Health Sciences Security Software Standard
    • Health Sciences Vulnerability Management Standard
    • Health Sciences Wireless Communications Standard 
  • HS 9458  Backup and Contigency Plans (Disaster Recovery)
  • HS 9459  Privacy and Information Security Incident Reporting
  • HS 9461  Privacy and Information Security Sanction Policy
  • HS 9462  Privacy and Information Security Monitoring and Auditing
    • HS 9462 Health Sciences Privacy and Information Security Auditing and Monitoring Standard
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