HR Rep - Employee’s Serious Health Condition

Meeting with employee:

• Complete and provide Notice of Eligibility and Rights and Responsibilities to employee.
• Educate employee on FMLA for own serious health condition.
• Qualify employee for FMLA eligibility.
• Complete and provide Designation Notice to employee.
• Review employee accrual balance and provide options and instructions on time recording.
• Verify contact & email address information.
• Inform employee about direct payment responsibilities and all payroll deductions affected by his/her leave. 
• Provide employee with disability contact.
• Process leave in EDB as soon as approved LOAN and medical certification are submitted.
• Forward completed LOAN to the manager/supervisor or designee.
• Provide time recording instructions to employee's manager/supervisor.

While Employee is on leave:

• Update EDB as necessary.
• Submit all extensions/corrections to disability unit analyst by copying them on ALL PANS.

When Employee Returns from Leave:

• Confirm with manager/supervisor employee's return to work date.
• Request for Return to Work Certification from employee or manager/supervisor if you did not receive it.
• Update EDB if necessary.
• Notify Benefits Analyst of employee's return to work via e-mail.
• Remind employee to re-enroll for benefits if cancelled while on leave.
• Instruct employee to contact Department Parking Coordinator or provide with new Parking Authorization form as appropriate.