Please follow the steps below to ensure that your leave of absence is documented accurately and your UC-sponsored Benefits remain intact.
Inform your department head, manager or supervisor that you need to take a leave of absence.
Please provide 30 days’ notice when possible. Providing advanced notice will allow your department to plan for your absence.
Determine if you need a Block Leave or an Intermittent Leave.
Block Leave: A Leave of Absence consisting of 3 or more days off work for one’s own serious medical condition or to care for an eligible family member with a serious health condition.
Intermittent Leave: A Leave of Absence related to one’s own serious health condition or to care of a family member with a serious health condition in which an employee may need brief amounts of time off work over a period-of-time. For example, the employee may need 1-2 hours off per week for up to 8 weeks due to their own serious health condition.
Determine which type of leave fits your circumstances.
This could include a Pregnancy Leave, Illness, Military Leave or Family and Medical Leave (FML). To learn more about different types of Leaves of Absence, please visit UCnet: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/roadmaps/loa.html
Click here to submit your Leave of Absence Notification
The Leave of Absence Notification (LOAN) Tool is an essential part of Leave of Absence Management. The system will provide instructions and necessary documentation you will need to return to your assigned Leave Analyst. Upon submitting your Leave of Absence Notification, you will be assigned a Leave Analyst who will reach out to you to answer all your questions and will work with you throughout the duration of your leave.
Returning to Work:
Make sure to connect with your Leave Analyst at least one week prior to returning to work. This will allow your Leave Analyst to ensure all required documentation is in order so your return to work is a seamless transition.
Additional Resources
Please review and utilize these very helpful and detailed resources to help you understand information that applies to your Leave of Absence.
Your Guide to UC Disability Benefits
Family and Medical Leave Fact Sheet
Whether you are a Policy Covered Employee or Represented by a Union, it is important to understand the applicable policies about taking a Leave of Absence.
Policy for Non-Represented Employees:
PPSM – 2.210: Absence from Work (Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group Members)
Policies for Represented Employees:
Represented Employees should refer to their individual Bargaining Unit Contracts for specific rules/regulations related to Leave of Absence.
