Starting May 1, 2021: The Minor Volunteer Program will reopen the clearance process to prepare volunteers for Summer 2021. The following must be met in order to register as a volunteer with your inviting lab (check with your lab supervisor to verify all will be met):

• You are expected to be approved to conduct research in-person within non-clinical spaces for the entire summer (requires volunteer office approval). 
  • Effective June 1, ROP approval is not required for in-person volunteering under the Non-Clinical Program.
• You are required to obtain a Volunteer ID badge once cleared and wear it BEFORE starting any volunteer/lab activities. (Badge applications will be mailed by the CHS Volunteer Office once clearance is completed.)
• You will be supervised at all times when performing your services/research (PPE and social distancing guidelines must be adhered).
• You are not volunteering to be or remain remote for the duration of your assignment/project.
• You will not have or be granted accesses that would require Mednet AD/login accounts.

Definitions:

• "Non-Clinical Activities": activities that will NOT involve ANY of the following:
• Patient or human research subject contact/interaction
• Access to or handle any identifiable/clinical/medical information
• Perform any duties involving activity within clinical settings and areas (i.e. hospital, clinics, waiting rooms, etc.)
• "Health Sciences Minor Volunteers": You are a high school student or underage individual who is 16-17 years old and will be volunteering your time to assist UCLA Faculty and Staff  without any form of compensation. As a minor (ages 16-17 years), you will be restricted to clerical and basic research duties.
  • If you are a UCLA Student under the age of 18 years AND enrolling in a UCLA elective research course (i.e. SRP), you must have your inviting faculty complete the Minor Volunteer Scope of Duties Forms.
  • UCLA Students who are under the age of 18 and will be conducting research for a UCLA elective research course, your inviting faculty must submit a request for Exception to Policy for office approval.

To Start, Submit the Completed and Signed Assignment Forms:

• Before Proceeding: Your inviting faculty/supervisors should read the Volunteer Guidelines. 
• Step 1: Required Assignment Forms (Non-Clinical)
  • Your inviting faculty/supervisor must provide you with the completed and signed the Assignment Forms. Forms must be submitted online, please ensure you have your forms intact in the following files and format:

Required Form #1 (One PDF File): Minor Volunteer Scope Of Duties Form (MSOD Form) Please ensure your inviting supervisor indicated "Non-Clinical" for the type of assignment. Each volunteer must have this form.

Required Form #2 (One PDF File): Volunteer Personal Device Form (even if you will not use a personal device). Each volunteer must have this form.

Only if you are enrolling in SRP for the assignment (One PDF File): Signed COPY of your UCLA SRP Contract

• Please contact the coordinator at NCV@mednet.ucla.edu for assistance with creating your form and its addendum forms into one PDF.
• If you need Adobe Reader to open PDF (Portable Document Format) files, please see free software from Adobe's webpage: https://get.adobe.com/reader/
• STEP 2: Submit your Online Pre-Screening Application
  • Once you have your completed Required Assignment Forms, you must submit an Online Pre-Screening Application and upload the Required Assignment Forms:
    •  ONLINE PRE-SCREENING APPLICATION (https://volunteer.healthsciences.ucla.edu/)
  • Once submitted, the forms will be reviewed. If you or your supervisor do not receive a response email within 3 business days, please follow up via email. NOTE: Due to the current situation, responses may be delayed or take longer than the previously specified time frame. 
  • Note: If the form is missing ANY information (unanswered questions) or requires clarifications/revisions, the inviting supervisor will be contacted to clarify and respond. The approval process for the form will be delayed as completed forms are approved first. Please submit your online Pre-Screening Application and Assignment forms at least 2-3 weeks BEFORE your expected start date (typically the turnaround time to COMPLETE clearances is 1-2 weeks).

After Submission of the Form:

• Applicants may preview the STEP 1 Requirements (documentations, training and immunizations) required for the On-Boarding Appointment.
• Once the form is approved, you (applicant) will receive an "Approval" email instructions to proceed to the On-Boarding Appointment step (STEP 2).
• Turnaround time from On Boarding to Final Session is typically 1-2 weeks (with no delays from background checks, other clearance items, and/or other approvals).
• After the On-Boarding Appointment, you are required to attend a Final Session Orientation (STEP 3) to finalize the clearance process.

For any questions, please contact the UCLA Health Sciences Volunteer Office.