Clinical UCLA Health Sciences Minor Volunteer

The following program is for invited students who are 16-17 years of age.

UPDATE (3/7/2022): Please note the following changes/impacts: 

  • New Applicants: We have implemented a new Database System. Please see below for the new process.
  • Clinical UCLA Health Sciences Volunteers may resume onsite activities within the following limited clinical spaces and activities according to their approved scope of duties:
    • Low Risk Clinical setting and areas ONLY such as clinic waiting rooms, clinic offices, etc. (No patient/exam rooms)
    • Direct contact with non-COVID patients and/or study participants in the above areas (i.e. surveys, provide study information, greet/guide, etc.).
    • Additional approvals are required for: Access to the hospital, medical center, patient floors, patient rooms, or treatment spaces in which a patient is being seen such as exam rooms. These are reviewed and approved case by case depending on needs and compliance.
    • NOT Permitted: Access to isolation rooms or areas in which suspected COVID positive individuals are being held.
    • Requirements to be onsite:
      • Volunteers must be currently registered and maintain “active” status under the faculty/staff’s assignment (faculty/staff will be notified of who is under their supervision today).
      • Volunteers must wear their UCLA Volunteer ID Badge at all times WITH the COVID/Flu Badge buddies and Booster Sticker attached in order to be onsite. Our office handles the badging and sticker process.
      • Volunteers must adhere to current UCLA Health COVID Guidelines and Protocols such as masking, physical distancing, hand hygiene, symptom tracker, and any updated requirements (i.e. Booster stickers, etc.).
      • Volunteers are required to complete all training and health updates prompted by our office’s new database system. Please remind your volunteers to complete their expired/missing requirements as soon as possible.
  • Minor volunteers cannot be granted activities involving computer/system accesses which would require Mednet AD/login accounts.

Definitions

  • "Clinical Activities": activities that will involve ANY of the following:
    • Patient or human research subject contact/interaction
    • Access to or handle any identifiable/clinical/medical information
    • Perform any duties involving activity within clinical settings and areas (i.e. hospital, clinics, waiting rooms, etc.)
  • "Health Sciences Minor Volunteers": You are a high school student or underage individual who is 16-17 years old and will be volunteering your time to assist UCLA Faculty and Staff without any form of compensation. As a minor (ages 16-17 years), you will be restricted to clerical and basic research duties.
    • If you are a UCLA Student under the age of 18 years AND enrolling in a UCLA elective research course (i.e. SRP), you must have your inviting faculty complete the Minor Volunteer Scope of Duties (MSOD) Forms.
    • UCLA Students who are under the age of 18 and will be conducting research for a UCLA elective research course, your inviting faculty must submit a request for Exception to Policy for office approval.

To Get Started

Applicants: You must be officially invited by the inviting supervisor (UCLA Health Sciences Staff/Faculty) and receive an Opportunity Link via email to sign up for their Volunteer Assignment. (Click here for an example of an Opportunity Link)

  • New CUHS Volunteer Applicants: You will be prompted to complete the On-Boarding process.
  • Existing CUHS Volunteers: You will be prompted to update your information to ensure eligibility and complete any missing On-Boarding requirements before the CUHS Program Coordinator can approve and place you with the supervisor’s assignment.

Inviting Supervisors: Must be a UCLA Health Sciences Employee (may not be an undergraduate student worker or contractor/contingent worker).

  • Before Proceeding, please read the Volunteer Guidelines. 
  • Please click here for instructions (via UCLA Health Box(Click here for an example of what an Opportunity Link would entail)
    • Please use your Mednet Login to access the document, if you are unable to access this, please contact our staff ([email protected]). 
    • During the summer and as Fall quarter approaches, we receive higher than usual volunteer requests. Thank you for your patience as we review them and get back to you as soon as we can.

What to Expect

  • Applicants may preview the Clinical UCLA Health Sciences Volunteer Requirements to help expedite the process and prepare for the On-Boarding Process. 
  • Once your supervisor's Opportunity form is approved, you (applicant) will receive a link to the Opportunity which you must "sign up" and complete all the On-Boarding steps via Samaritan (Volunteer Dashboard). 
  • Applicant volunteers complete their on-boarding steps via the Samaritan Volunteer Login or Dashboard. You will need to sign up if you do not have an existing volunteer record with UCLA Health. 
  • Turnaround time from On Boarding to Final Session is typically 1-2 weeks (with no delays from background checks, other clearance items, and/or other approvals).
  • The Sign-Up for an On-Boarding Appointment will not be available until all of the requirements are completed and verified by our coordinators.
  • After the On-Boarding Appointment, you are required to complete the Final Session Orientation to finalize the clearance process.

For any additional questions NOT listed in our FAQs, please contact the UCLA Health Sciences Volunteer Office.