Department of Orthopaedic Surgery Job Openings
Education Program Coordinator, Orthopaedic Surgery
Posted Date: 10/2/23
You will provide high level administrative support to the Orthopaedic Surgery Education Office, residency program, fellowship programs, and visa programs. Provide support to the Director(s) of the Residency/Fellowship Training Programs. Coordinate visa applications, update databases, maintaining personnel files, maintaining web-based programs for resident education and general administrative duties. Coordinate education events and work within budget. Prepare education expenditure report. Arrange visits, social events on and off campus for trainees, faculty, rotators, and staff activities. Independently prepare, draft, or edit correspondence and reports. Coordinate all educational conferences. Create annual budget for visiting speaker program. Assist with preparation and submission of reports to governing bodies and professional organizations. Assist supervisor in maintaining program accreditation, institutional and departmental compliance. Maintain medical education calendar and education website. Responsible for on-boarding residents, fellows, rotators, and visitors. Implement residency and fellowship recruitment plan. Perform purchasing order using UCLA Bruin Buy system, and perform travel arrangements using Travel Express system. Prepare reimbursement requests, place orders for supplies with vendors, and verify pricing, availability and shipping information. Resolve invoice/order discrepancies as identified by monitoring the queues for the individual systems in a timely manner. Handle various inquiries for the staff, faculty and visitors regarding orders and reimbursements.