Non-Clinical UCLA Health Sciences Volunteer Requirements
UPDATE (2/15/2022): Please note the following changes/impacts:
- New Applicants: We have implemented a new Database System. Please see below for the new process.
- Volunteers already approved and COVID compliant with our office may resume onsite activities (non-clinical roles only) as of Jan 31, 2022 (aligning with campus guidelines).
- For now, locations must be in non-clinical buildings and may not have direct contact with patients or study participants.
- Volunteer ID Badges and COVID/Flu Badge buddies must be worn at all times when onsite performing duties. Badges are arranged by our office staff.
- Volunteers must complete the Volunteer Services COVID Requirements with the UCLA Health Sciences Volunteer Office to be on campus (restrictions apply).
Paperwork and Forms | Training Certificates | Immunizations/Health Clearance Requirements
Paperwork and Forms
THIS IS UNDER MAITENANCE AS WE ARE TRANSITIONING TO A NEW DATABASE SYSTEM.
Training Certificates:
THIS IS UNDER MAITENANCE AS WE ARE TRANSITIONING TO A NEW DATABASE SYSTEM.
EXPECT the following Trainings to be completed as part of your Onboarding Appointment:
- HIPAA Privacy and Information Security Training
- CICARE Annual On-Line Training
- Non-Clinical Volunteer Program Training
- Radiation Safety: Radiation Hazard Awareness Training
- Encryption Policy: Use of Mobile Devices and Removable Media Policy Attestation
- Volunteers Cyber Security Training
- COVID-19 Return to Volunteer Service Training
- UCLA Health Equity, Diversity, and Inclusion (EDI) Training Modules
- Laboratory Safety Fundamentals Training from UCLA Environmental, Health & Safety (EH&S) (Only if you will be in a lab or with lab experiments)
Immunization/Health Clearance Requirements
THIS IS UNDER MAITENANCE AS WE ARE TRANSITIONING TO A NEW DATABASE SYSTEM.
EXPECT the following Health Clearance items to be completed as part of your Onboarding Appointment:
1. Tetanus, Diphtheria, Pertussis Vaccine (Tdap)
2. Hepatitis B Vaccine (Hep B)
3. Influenza Vaccine (Flu)
- Effective immediately, all volunteers within the Health Sciences Campus (including those in non-clinical assignments) are required to be compliant with the Influenza Vaccination requirement.
- Medical documentation of ONE Influenza (Flu) Vaccine administered On or AFTER August 1 of the calendar year. (Only required during Flu Season, effective November 1 to March/April.)
- Flu Vaccine Documentation is required for those attending On-Boarding Appointments between mid-October and April.
4. COVID-19 Vaccines
