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Non-Clinical UCLA Health Sciences Volunteer Requirements

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UPDATE (2/15/2022): Please note the following changes/impacts: 

  • New Applicants: We have implemented a new Database System. Please see below for the new process.
  • Volunteers already approved and COVID compliant with our office may resume onsite activities (non-clinical roles only) as of Jan 31, 2022 (aligning with campus guidelines).
    • For now, locations must be in non-clinical buildings and may not have direct contact with patients or study participants. 
    • Volunteer ID Badges and COVID/Flu Badge buddies must be worn at all times when onsite performing duties. Badges are arranged by our office staff. 
  • Volunteers must complete the Volunteer Services COVID Requirements with the UCLA Health Sciences Volunteer Office to be on campus (restrictions apply). 

Paperwork and Forms | Training Certificates | Immunizations/Health Clearance Requirements

Paperwork and Forms

THIS IS UNDER MAITENANCE AS WE ARE TRANSITIONING TO A NEW DATABASE SYSTEM. 


Training Certificates: 

THIS IS UNDER MAITENANCE AS WE ARE TRANSITIONING TO A NEW DATABASE SYSTEM. 

EXPECT the following Trainings to be completed as part of your Onboarding Appointment:

  1. HIPAA Privacy and Information Security Training
  2. CICARE Annual On-Line Training
  3. Non-Clinical Volunteer Program Training
  4. Radiation Safety: Radiation Hazard Awareness Training
  5. Encryption Policy: Use of Mobile Devices and Removable Media Policy Attestation
  6. Volunteers Cyber Security Training 
  7. COVID-19 Return to Volunteer Service Training
  8. UCLA Health Equity, Diversity, and Inclusion (EDI) Training Modules
  9. Laboratory Safety Fundamentals Training from UCLA Environmental, Health & Safety (EH&S) (Only if you will be in a lab or with lab experiments)

Immunization/Health Clearance Requirements

THIS IS UNDER MAITENANCE AS WE ARE TRANSITIONING TO A NEW DATABASE SYSTEM. 

EXPECT the following Health Clearance items to be completed as part of your Onboarding Appointment:

1. Tetanus, Diphtheria, Pertussis Vaccine (Tdap)

2. Hepatitis B Vaccine (Hep B)

3. Influenza Vaccine (Flu) 

  • Effective immediately, all volunteers within the Health Sciences Campus (including those in non-clinical assignments) are required to be compliant with the Influenza Vaccination requirement.
  • Medical documentation of ONE Influenza (Flu) Vaccine administered On or AFTER August 1 of the calendar year. (Only required during Flu Season, effective November 1 to March/April.) 
  • Flu Vaccine Documentation is required for those attending On-Boarding Appointments between mid-October and April.

4. COVID-19 Vaccines

  • Proof of COVID-19 Vaccinations are required in order to complete the On-Boarding Process. 
  • Proof of COVID-19 Vaccine Booster will be required  in order to complete the On-Boarding Process as of January 31, 2022.
  • For acceptable COVID Vaccines, please visit: https://www.who.int/emergencies/diseases/novel-coronavirus-2019/covid-19-vaccines/advice)
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