What happens at Check-In?
We collect and make sure all of your paperwork is complete. Care Extenders are required to complete the below health and training requirements prior to check-in day.
When and where will Check-In take place?
Check-In will take place on Thursday, May 2, 2019 in the volunteer office from 9:00am-12:00pm and 1:00pm-4:00pm. You do not have to stay for the entire day and you do not have to stay for an entire session. You need to bring your documents to the volunteer office at some point during that day during one of those time frames. The process is first come, first serve so how long you will be in the office depends on how many other CEs are in line and how long it takes to verify that you have everything. Overall, the process should not take more than 30 minutes unless there is a line. The Volunteer Office is located at:
Ronald Reagan UCLA Medical Center
Volunteer Services Office Suite B791
757 Westwood Plaza, Los Angeles, CA 90095
What Immunizations are required to volunteer?
Tuberculosis (TB) Screening
If you have always tested negative for TB, please provide:
If you have previously tested positive for TB, please provide:
Measles, Mumps, Rubella (MMR) Vaccination
Influenza (Flu) Vaccination
Forms to Print, Complete and Bring with you to Check-In Day:
Click here to see a sample packet of everything you should have and in what order.
In addition, you must complete the following training modules. You cannot complete the modules until you receive your ID badge number in an email from us. All ID numbers will be sent by email so kindly keep an eye for them in your inboxes. Once you receive your ID, complete the below modules and enter your ID number once completed. You will need to print the HIPAA Training certificate and confidentiality statement to turn in on check in day. For the other online modules (CICARE, Safe Patient Handling, and Radiation Safety), you will not need to print anything, but you must complete the online trainings by check-in day on Thursday, May 2, 2019 (we will verify on check-in day to assure that you have completed all modules).
It is advised that you use Internet Explorer to complete the training modules above.
What if my medical record says that I have had chickenpox?
We do not accept proof of having chickenpox to complete this requirement.
I don't want to get any vaccines, what can I do?
To complete the TB, MMR, and Varicella requirements you can get blood tests (which do not require any injections). However, if you are not immune to any of these, you will need to follow up with vaccinations. The Tdap requirement can only be fulfilled by completing the vaccine.
I tested positive to TB, what now?
You need to get a chest x-ray that shows you have no active TB in order to be cleared to volunteer.
I got a negative MMR titer, what should I do?
You will need to get two MMR vaccinations. Get one immediately after your blood results and one 28 days after the first vaccination.
I got a negative Varicella titer, what should I do?
You will need to get two Varicella vaccinations. Get one immediately after your blood results and one 28 days after the first vaccination.
I tested negative to Measels only, but positive to Mumps and Rubella, what do I need to do?
You need to get two MMR vaccinations to meet the health requirement.
Can I get two TB skin tests on the same day?
If you choose to get two TB skin tests to fulfill your TB requirement, you should wait at least 7 days in between both tests.
What does a medical record look like?
Medical records can be in many forms and don't look alike. Examples of acceptable records are notes from student health center, notes from physician, or immunization card.
Forms and Training Material
I already completed the HIPAA and CICARE modules with a temporary ID, do I need to do it again?
Yes, you will need to complete the online modules again using the ID badge number sent to you.
What will be on the quiz?
The online quiz will cover material from the training manual and presentations discussed on training day.