V. Resident Caps and Other Workload Issues

A. Caps

  1. The cap per resident is 7 primary patients + 2 consult patients.
    • These caps are independent of each other. For example, if the Short Call resident currently has 5 primary patients and 2 consult patients and an additional consult is requested, the resident cannot take that consult. The additional consult will be forwarded to the Long Call resident.
  2. When the resident reaches the cap for maximum number of patients or maximum number of de novo admissions, the resident may not accept additional admission until a discharge has physically left the hospital. When the resident reaches the cap for maximum number of consult patients, the resident may not accept any additional consult until a consult has been signed off or discharged.
  3. The total cap for Geriatrics Service is 14 primary service (non-consult) patients.
  4. Rolling cap is enforced, however, when counting the resident census for cap determination, patients with discharge orders are to continue to be counted in the census unless the discharges have physically left the hospital.

B. Short Call

  1. Hours admitting
    • 7:00 AM – 2:00 PM, except when a patient is directly admitted by a UCLA geriatrician from the office, home or SNF but the long call resident is already capped and the short call resident is not capped for total number of primary patients (i.e., has  less than 7 primary patients). In this particular instance, the short call resident may admit the patient between 2:00 PM – 4:00 PM. This direct admit policy is effective 10/10/2022.
    • It ends sooner when own cap is reached
  2. Maximum number of daytime de novo admissions: 2, except when a patient is directly admitted by a UCLA geriatrician from the office, home or SNF but the long call resident is already capped and the short call resident is not capped for total number of primary patients (i.e., has  less than 7 primary patients). In this particular  instance, the short call resident may admit more than the usual 2 de novo admissions to accept the direct admit if the resident has already admitted 2 earlier. If the short call resident has had less than 1 de novo admission, the direct admit counts towards the usual max of 2. This direct admit policy is effective 10/10/2022.
  3. Maximum number of overnight admissions that can be accepted: 4
  4. Maximum number of new consults: 2
  5. Total number of consult patients at any given time per resident: 2

C. Long Call

  1. Hours admitting
    • Weekdays: 2:00 PM – 4:00 PM, or earlier if the short call resident is capped
    • Weekends: 7:00 AM – 4:00 PM
    • It ends sooner when own cap is reached.
  2. Maximum number of daytime de novo admissions: 2, except when a patient is directly admitted by a UCLA geriatrician from an outpatient site or SNF but the short call resident is already capped and the long call resident is not capped for total number of primary patients (i.e., has  less than 7 primary patients). In this instance, the long call resident may admit more than the usual 2 de novo admissions to accept the direct admit if the resident has already admitted 2 earlier. If the long call resident has had less than 2 de novo admission, the direct admit counts towards the usual max of 2. This direct admit policy is effective 10/10/2022.
  3. Maximum number of overnight admissions that can be accepted: 4
  4. Maximum number of new consults: 2
  5. Total number of consult patients at any given time per resident: 2

D. Work Hours

  1. Residents are to remain available for patient care responsibilities from 7:00AM – 5:00 PM. Residents must be accessible by pager all times, and be available in-person to address patient care matters that require the resident to be physically present during this time period.

E. Day Off

  1. Geriatrics residents take one day off per week, on the weekend day that falls on their “Short Call” day.

  2. The Nurse Practitioner will provide coverage for the Off-Day resident’s patients.

F. Extraordinary Circumstances

There are unusual extenuating circumstances when the admission policy may require emergent reconsideration in order to meet extra-ordinary acute service needs of the health system.  Decisions to temporarily modify the admission policy in response to these situations will be made jointly by the Health System leadership, the Department of Medicine, the IM Residency Program leadership, the Hospitalist leadership, and the Geriatrics leadership.