Active Volunteers Resources
The following is a list of resources, frequently asked questions, and forms for ACTIVE and REGISTERED UCLA Health Sciences Volunteers (and UCLA SRP Students if applicable):
Clinical UCLA Health Sciences Volunteer Coordinator: CRV@mednet.ucla.edu
Non-Clinical UCLA Health Sciences Volunteer Coordinator: NCV@mednet.ucla.edu
- Volunteer Sign-In Sheet
- If you are missing any hours that should have been recorded, please complete the Sign-In sheet and send it via email to your designated Volunteer Program Coordinator.
- If you cannot obtain a signature (electronic suffices), then you may copy your supervisor to the email when sending to the Coordinator.
- COVID-19 UPDATE: If you are remotely volunteering and need to log in hours but was provided a PIN#, please use the sheet to have your hour manually entered.
- Personal Device Usage
- Please ensure that you completed the Volunteer Personal Device Form in order to use your personal device for some of your volunteer duties (remember, remote volunteering is not permitted).
- Please ensure that you are using your personal device within appropriate Volunteer/SRP Guidleines for UCLA Health Sciences Remote Duties.
- COVID-19 UPDATE: Due to the temporary pause, we are making exceptions to allow our volutneers and students to continue their volunteer role(s) by remotely volunteering. However, all remote activities must be compliant with policies and be approved by your supervisor at this uncertain time.
- Leave of Absences (LOA)
- LOAs can be placed for an excusable leave for a duration of 90-120 days in which once you return, you do not need to recomplete the clearance process.
- You do not need to let the Volunteer Office know why you are leaving, however, your supervisors may want to know and must approve your 90-120 days leave before contacting the Volunteer Office to place it.
- (COVID-19 UPDATE): You do not need to return your badge due to the temporary pause, however, please let us know if you would like to return once the pause is lifted so we can keep you active in the system until then.
- To request and place an LOA on your volunteer status:
- Short Term LOAs: (90 days or less since your last logged activity) please inform your supervisors only. If you need more time, email your Volunteer Program Coordinator.
- Long Term LOAs: (90-120 days since your last logged activity) please inform your supervisors and email your Volunteer Program Coordinator
- COVID-19 UPDATE: Longer Term LOAs: (longer than 120days from last logged activity) please inform your supervisors and email your Volunteer Program Coordinator. We will send more information on other opportunities to obtain service hours to maintain active status.
- Example of LOA placement (COVD-19 UPDATE):
- You placed an LOA with us on 2/14/2020 to end 6/13/2020 (via email with coordinator)
- In June, you find out that COVID-19 may cause delays for you to resume volunteering in October
- You completed an opportunity with our office on 6/12/2020 and 1 hour was issued (opportunities will be sent out closer in April/May).
- You can request another LOA on 6/12/2020 to end 10/12/2020 (via email with coordinator)
- Updating Compliance Requirements
- TB requirements (Clinical Volunteers Only):
- COVID-19 UPDATE: At this time, if you are unable to update your TB, the following can be placed to avoid inactivation of status:
- LOAs can be placed to maintain active status until you are able to return to volunteer, however, in order to return and be reactivated, you must submit an updated TB test.
- If you are remotely volunteering for research, then "TB" LOAs can be placed to maintain active status as you volunteer remotely, however, in order to return for your onsite shifts and activities for reactivation, you must submit an updated TB test.
- If you have a previous TB test that is not yet expired (12 months), you may use those results to update.
- Your TB in our system expires on 3/30/2020, but you completed a TB test on 10/20/2019 (less than 12 months from today) for something else.
- You can submit the October TB test to exetnd your TB expiration date and 2 Service Hours will be issued if updated.
- Annual Education:
- Updating annual education training are done remotely on a computer or compatible mobile device and should be completed. A link should have been sent to you via email as reminders.
- If you need assistance, please email your Volunteer Program Coordinator.
- 2 Service Hours will be issued if you update your annual education.
- Assignment Information:
- Updating your assignment information are done remotely on a computer or compatible mobile device and should be completed. 1 Service Hour will be issued if you update your assignment:
- Clinical UCLA Health Sciences Volunteer/SRP Assignments
- Non-Clinical UCLA Health Sciences Volunteer/SRP Assignments
- COVID-19 UPDATE: Electronic signatures will be accepted for now and may be updated when operations are normal. If you need assistance, please email your Volunteer Program Coordinator.
- Other Volunteer Hours Opportunities
- Blood Donations are still needed at UCLA Health, if you would like to donate blood, please visit our webpage: https://www.uclahealth.org/gotblood/
- Bonus service hours: 6 hours for Blood, 12 hours for Platelet
- Lost Volunteer ID Badge
- Please contact your designated Volunteer Program Coordinator. Your lost or stolen abdge must be reported for security purposes and we will be able to issue you a new one (note: a 23.50$ replacement fee must be paid first at the Ronald Reagan Medical Center Cashier Office next to the Gift Shop before a badge can be obtained).
- COVID-19 UPDATE: Please continue to report lost/stolen badges even though all in-person and onsite activites have halted, we will provide the new Photo ID application once the pause is lifted and operations return to normal.