Your acceptance into the program is contingent upon a background check clearance. As of the Summer 2017 rotation, we have begun doing online background checks instead of the traditional fingerprinting. Please read over this CAREFULLY.
If you are NOT an international student and HAVE a Social Security #, the Universal Background Agency will send an email directly to you to complete your background check. Please make sure to check the junk/spam folders before you contact us in regard to not receiving the email. Often times, the email ends up there. We will do our best to notify you when everyone else has received the email, so also please wait for our email before you ask us about not receiving it. NOTE: The email from the Universal Background Agency should be sent to the one you used to sign up for orientation. You will be asked to click on a link and then fill out additional information such as your Social Security number, date of birth, zip code, and city of residence for the last 7 years. We will receive results from the agency directly and you will not need to follow up in regards to the results. Once again, if you are an international student or have an F-1 VISA, you will not need to do this. If you do receive the email, please disregard it.
If you ARE an international student and/or you DO NOT HAVE a Social Security #, you WILL be required to complete an in-person LiveScan. Please fill out this by Monday, October 14, 2019 at 4PM of your status. Information and instructions in regard to completing this in-person background check will be provided soon after this time. You must have your LiveScan completed by Friday, October 25, 2019. Failure to meet this deadline will result in having your acceptance revoked. Once again, LiveScans are only for international students, students on a F-1 VISA, or students that do not have or know their SSN. If you do not fill out this form, we will assume you have a social security number and are a US citizen.
If you are currently an ACTIVE UCLA Health employee or volunteer, you may be eligible to skip the Background Check/LiveScan process (campus positions do not apply). Please fill out this by Monday, October 14, 2019 at 4PM with your name, your UID (badge ID #), where you work/volunteer (department), and your position to see if you qualify. You will be notified if you have been cleared, and if you have not been cleared please make sure you complete the background check!
Background checks report all arrests and offenses (Misdemeanors and Felonies) regardless of how long ago the conviction was committed or if the conviction has been expunged, sealed or dismissed. UCLA Health will not deny you from volunteering solely because you have been convicted of a crime. However, we may consider the nature of the conviction, the date and circumstances of the offense, and whether the offense is relevant to the Care Extender duties. If a conviction is returned from the Department of Justice or the FBI and you did not disclose the conviction on your application, we consider this falsification, which could result in you being rejected from the program.
Please contact the Training Coordinator at CETraining@mednet.ucla.edu if you have any questions; DO NOT call the HR or Security/Photo ID Offices!
What is a background check?
Background check is a service we use for criminal history background checks. Your fingerprints will be digitally scanned and submitted electronically to the California Department of Justice and the FBI.
How long does it take to get the results back from DOJ and/or FBI?
In most cases, the results come back within 72 hours. Please note, due to various reasons, results can be delayed. Sometimes, background checks may be delayed for reasons beyond our control. The most common reasons are the applicant's past residences. If we have any issues your results, you will be contacted directly.
How long does an offense I committed stay on my record?
The DOJ/FBI is required to keep all arrests, detentions, and convictions with a disposition until a person reaches 100 years of age. This includes offenses committed in other states.
I obtained an expungement pursuant to Penal Code section 1203.4 for an offense, why is it still on my record?
An expungement or record being sealed does not obliterate the conviction. It merely frees the convicted person from certain "penalties and disabilities" of a criminal or like nature.
What if I have the appropriate documentation to modify or remove information on my record?
Arrest and court disposition information can only be modified or deleted by a court that has jurisdiction over the criminal matter. For more information, please contact the Department of Justice at (916) 227-3849.
I currently volunteer with UCLA Health Volunteer Services and completed a Live Scan/background check previously, do I need to do another one?Please fill out this by Monday, October 14, 2019 at 4PM.
I am a UCLA Health employee and completed a Live Scan, do I need to do another one?Please fill out this by Monday, October 14, 2019 at 4PM.
What do I do once I have completed the information requested by the background agency? Do I need to send something to the Training Coordinator or Program Manager?
Once you have completed your background check, you do not need to notify or send anything in. You will be contacted if you are cleared or if issues arise.
What do I do if I have a misdemeanor or felony on my record?
Be sure to disclose it when filling out information send to you by the Universal Background Check Agency.
Will I be rejected from the program is I have a misdemeanor or felony on my record?
UCLA Health will not deny you from volunteering solely because you have been convicted of a crime. However, we may consider the nature of the conviction along with the date and circumstances of the offense, as well as whether the offense is relevant to the Care Extender duties.