Students are required to study the training materials posted on this webpage (see the links provided below) prior to your check-in day. You must then print, complete, and bring with you all forms which will be collected on your check-in day. Any missing items from the list below will disqualify you as a volunteer applicant, and you will be instructed to re-apply at a later date. Allow yourself enough time to gather all the mandatory paperwork and immunizations. You will receive 4 hours of service credit for completing all paperwork.

You will need Adobe Acrobat to open the following PDFs . For a free copy of this program, please visit Adobe Acrobat website.

Training Materials to Study:

• Orientation Guide
• Volunteers' Assignment List
• Dress Code

Forms to Print, Complete, Bring with You on Check-In Day:

• Student Checklist
• Coversheet and Acknowledgement Form
• Volunteer Agreement
• Abuse Reporting (Signature Forms)
• Job Description
• Tdap Declination
• Medical Clearance Form (under 18 years old)
   
  IMPORTANT: You will need to generate a temporary I.D. to complete the following On-line training modules.
• HIPAA Privacy and Information Security Training
• CICARE Annual On-Line Training
• Safe Patient Handling Training
• Volunteer Services Training
• Radiation Safety Training (Can only be completed on Internet Explorer)

Where will Check-In take place?

Check-in will take place in the volunteer office from 9:00am-4:00pm (closed during lunch time from 12:00 noon- 1:00pm). The volunteer office is located at:

Ronald Reagan UCLA Medical Center

Volunteer Services Office

757 Westwood Plaza, Suite B-791 

Los Angeles,CA 90095

What happens at Check-In ?

We collect and make sure all your paperwork is complete. No copies will be made of your paperwork including immunizations, items submitted will later be discarded; therefore, you should make copies for your own records. If all paperwork is complete you will be required to take a photo for your volunteer ID Badge, so make sure you look presentable. You than will be given a form to obtain a background check through our UCLA security office, no outside livescan will be accepted. Make sure you have a valid government issued ID or Passport.

What Immunizations are required to volunteer?

Applicants MUST bring a copy (will not be returned) of their immunization records to check-in day (see page 8 in the Orientation Guide listed above). UCLA has very specific requirements for immunizations in order to volunteer. Students must present all documentation at check-in day or will be turned away.

Documentation required at volunteer check in day:

Measles, Mumps, and Rubella (MMR)

• Medical documentation of TWO MMR vaccinations

                                       OR

• Medical documentation of ONE BLOOD TITER indicating immunity to MMR
• Disease history of MEASLES, MUMPS, and RUBELLA will not be accepted.

Varicella (Chickenpox)

• Medical documentation of TWO VARICELLA vaccinations

                                        OR

• Medical documentation of ONE BLOOD TITER indicating immunity to VARICELLA

• Disease history of CHICKENPOX will not be accepted.

Tuberculosis (TB) Screening

If you have always tested negative for TB, please provide:

• Medical documentation of TWO SEPARATE TB skin tests, One TB test must be completed within the last 3 months. The other TB test must have been completed within the last 12 months. (NOTE: It's UCLA Health policy that you receive two separate TB skin tests and no exceptions will be granted).

                                    OR

• Medical documentation of a QuantiFERON Gold (also known as t-spot) blood test completed within the last 3 months.

If you have previously tested positive for TB, please provide:

• Documented proof of a positive TB skin test or positive QuantiFERON Gold (also known as t-spot) blood test (documentation of positive TB from any date will be sufficient).

                                       AND

• Medical documentation of a chest radiograph (chest x-ray) report within the last 3 months

Tetanus, Diphtheria, Pertussis Vaccine (Tdap)

• Medical documentation of Tdap vaccination

                                   OR

• Signed Tdap declination if unable to provide medical documentation.

Flu Vaccination

• If volunteering October-April

Things to Remember

• You must have attended an information session and been accepted, in order to attend a check-in day.
• Bring with you all of the required paperwork, fully completed and signed to check-in day.
• Have all required immunizations completed by check-in day.