Affiliate Rotations
Affiliate Rotation Guidelines
Before completing any other site steps:
- Annual TB Test & E2
- Make an appointment at UCLA Occupational Health to get TB tested and for E2 form completion.
- Bring the appropriate form with you for completion (see below).
- Send your program coordinator a copy of the completed form for your file.
- Annual Flu Shot
- Annual Declination Form (2024-2025)
- FIT Testing
- Must be done annually in order to be properly processed at affiliates sites. Reach out to your Program Coordinator if you are unable to attend any of the sessions below.
- Fit Testing Website
- BLS/PALS certification
- Submit a request for approval to avoid paying a fee. Notify the coordinator you're signing up so they can approve the course. Make sure you have your UID, a contact number and to use your mednet email.
- Register here: https://www.cpc.mednet.ucla.edu/srrs/direct/
Harbor-UCLA
Harbor-UCLA Medical Center
1000 W. Carson St.
Torrance, CA 90509
On-site coordinator:
Maryellen Alvarez
Email: [email protected]
Phone: 424-306-4497
Please click here to review the onboarding steps.
It is Mandatory you are cleared & approved prior to your 1st day of rotation.
Olive View-UCLA
On-site coordinator:
Heidi Bolanos
Department of surgery
Olive View-UCLA Medical Center
(747)210-4955 Tel
(747)210-3514 Fax
OV New Provider Orientation Attestation
New Residents
Human Resources Packet 1 – Please use PDF format***
- Live Scan packet
- Government issued ID
- JPEG professional picture
Online link below
https://apps.dhs.lacounty.gov/cef
- Check New Assignment
- Sponsor Facility: Olive View
- Sponsor Division: Surgery
- Sponsor Name: David Tichansky
Medical Staff Packet 2 – Please send files in PDF format***
- Resident Application 25/26
- Medical School Diploma
- Scrub Request Exchange Form Size XS to 4X.
Employee Health Packet 3 – CURRENT 2024 documents in PDF format***
- E2 Annual Form
- QuantiFERON gold or 2 TB skin tests and results
- Proof of Immunizations/ Titers –
- Proof of Flu & Covid19 vaccine or declination
- Fit Card (front and back of card)
Approved LA County FIT Testing
N95 Fit Test on one of the following masks (within the last 12 months):
- Halyard 76827/46827
- Halyard 46727/76727 Regular
- Honeywell DF300 Standard
- MAXAIR - PAPR 700
- MAXAIR- CAPR DLC36
Information Packet 4 -IT Form
- http://www.uclaoliveview.org/orchidtraining/ (EMR ACCESS TRAINING) please follow link.
- Send passing score.
Packet 5 -Orientation Attestation
Returning Residents
Medical Staff Packet – Please send files in PDF format***
- Resident Application 25/26
- Medical School Diploma
Employee Health Packet – CURRENT 2024 documents in PDF format***
- E2 Annual Form
- QuantiFERON gold or 2 TB skin tests and results
- Proof of Flu & Covid19 vaccine or declination
- Fit Card (front and back of card)Name must be on card
Approved LA County FIT Testing
N95 Fit Test on one of the following masks (within the last 12 months):
- Halyard 76827/46827
- Halyard 46727/76727 Regular
- Honeywell DF300 Standard
- MAXAIR - PAPR 700
- MAXAIR- CAPR DLC36
Orientation Attestation
First Time Residents
Schedule a livescan appointment at Olive View HR once Yvette Pedroza has approved your completed paperwork.
- HR Phone: (818) 364-3311
West LA VA
On-site coordinator:
Dwight John
Email: [email protected]
Phone: (310) 478-3711 Ext. 44973
New Residents
- Please Note: There is a new onboarding system (APDS) the VA uses to process new incoming residents which includes TMS/Fingerprinting/Background Checks/Swearing-In/Badging/etc. Please look out for initial emails from the VA/Dwight John that will be followed by MVI. System emails. You will also receive emails from VA Personnel Security regarding fingerprint/background check submission information.
Returning Residents
- TMS Training
- Annual TMS Training Required at least 30 days before rotation start.
- https://www.tms.va.gov/SecureAuth35/(Link is external) (Link opens in new window)
- Further instructions: (doc(Link opens in new window))
- Contact VA Coordinator if you cannot access your TMS account as it will need to be re-validated and enabled.
- VA PIV Badge
- Please check the expiration date on your badge.
- You are cleared for patient care if your badge is current.
- If badge has expired or will expire soon, contact VA Coordinator to schedule livescan appointment at least 2 months in advance of your rotation.
- Contact VA Coordinator to make sure you are sponsored before scheduling badge renewal appointment. You will be provided with the most current badge appointment scheduling information.
Fingerprints are required for badges that are expired.
Children's Hospital Los Angeles
On-site coordinator:
Yajaira Sarmiento
Email: [email protected]
Phone: 323-361-5908
Fax: 323-361-7952
CHLA transitioned in May 2024 to an online application system to onboard affiliate rotators intending to start their rotations in the upcoming academic year. MedHub will serve as the platform for clearing all rotators. Prior to the start of a rotation, applicants will receive an electronic application link to fulfill our mandatory clearance requirements. These changes aim to streamline both the clearance and approval processes.
Key points to note:
- Paper packets will no longer be accepted.
- An updated clearance packet is required each academic year; historical data will be stored in MedHub for electronic updates.
- The approval process requires a minimum of 4 weeks from the submission of all necessary documents/information.
- Rotators are responsible for completing the packet in a timely manner to ensure adequate processing time.
- Annual updates for TB and flu vaccines are mandatory.
To review policies and lists, please see: Application Checklist
Santa Monica-UCLA
On-site coordinator:
Michelle Wong
Email: [email protected]
Phone: 424-259-7340
Fax: 424-291-4443
Parking:
All residents are granted badge access to the 1131 16th street parking. Swipe your ID badge and ensure that your UCLA parking hangtag is displayed at all times.
If you encounter any issues related to parking, email [email protected] with the issue, and provide the following. The Medical Education Team will submit for access to the SM security ofice.
- UID
- Prox ID
- Name
- Title (resident physician, dept of head & neck surgery)
- Parking hangtag #.