Affiliate Rotation Guidelines

Before completing any other site steps:

1) Annual TB Test & E2

• Make an appointment at UCLA Occupational Health to get TB tested and for E2 form completion.
• Bring the appropriate form with you for completion (see below).
  • Form A8 (pdf) for first time county residents
  • Form A9 (pdf) for residents who have already rotated to a county affiliate
• Send your program coordinator a copy of the completed form for your file.

2) Annual Flu Shot

3) FIT Testing

Must be done annually in order to be properly processed at affiliates sites. Reach out to your Program Coordinator if you are unable to attend any of the sessions below. 

• Ronald Reagan: UCLA FIT Testing Qtr 2 ; UCLA FIT Testing Qtr 3 ; UCLA FIT Testing Qtr 4
• Santa Monica: SM FIT Testing Qtr 2 ; SM FIT Testing Qtr 3 ; SM FIT Testing Qtr 4

Harbor-UCLA

On-site coordinator:
Maryellen Alvarez
Email: maryalvarez@dhs.lacounty.gov
Phone: 310-222-2737

Please review on-boarding steps here as well: http://www.harbor-ucla.org/gme/visiting-residents/

All Residents
1) Go to this link and complete the information so Maryellen can approve your rotation. Select "Harbor" and "Maryellen Alvarez" as your site and coordinator. 

2) Fill out the following and send it all to Catalina Tellez, CTellez@dhs.lacounty.gov.

• Affiliating Resident/Fellow Questionnaire
• Harbor Code of Conduct (Study guide here)
• Harbor Privacy and Security Survival Training (Study guide) (Answer key)
• CA Medical License proof (Take a screenshot here)
• DEA Certificate (if applicable)

3) Health Clearence

• Annual FIT test required. Offered quarterly at RRUCLA 
• Sent your completed E2 form and any other requested health documents to Employee Health: humc-ehs@dhs.lacounty.gov

New Residents
1) County Livescan required at least two weeks ahead of rotation 

• Only required if resident has not been livescanned at Harbor or Olive View county hospital
• Livescan appointment - Harbor HR phone: 310-222-3241

2) Work with Maryellen to schedule Orchid Training one month in advance of your rotation (CLASSES FILL UP!)

• Classes are Monday at 8:30am and Thursday at 12:30pm. 

Olive View-UCLA

On-site coordinator:
Judy Reno
Email: JReno@dhs.lacounty.gov
Phone: 747-210-3194
Fax: 747-210-3514
Room 6D124
Hours: Mon - Thur, 6am - 4:30pm

OV Onboarding Guide
OV New Provider Orientation Attestation
OV MAP
OV Computer Access 2017-18

All Residents

1) Complete all forms and email or fax to Judy Reno

• OV Packet 1
• OV Packet 2
  

2) Go to this link and complete the information so that you are active for your upcoming rotation.

• Click on "New Assignment" 
• Sponsor Facility: Olive View-UCLA
• Sponsor Division: Surgery
• Sponsor: Robert Bennion

3) Annual FIT test required. 

• Offered quarterly at RRUCLA
• or you can make an appointment for a FIT test at Olive View before your rotation start date.

4) Orchid Training required. Work with Judy Reno to schedule training or let her know that you'ved been trained at Harbor and provide your exact training date.

First Time Residents
1) Schedule a livescan appointment at Olive View HR once Judy Reno has approved your completed paperwork. 

• HR Phone: (818) 364-3311

West LA VA

On-site coordinator:
Suzanne Lozano
Email: Suzanne.lozano@va.gov
Phone: (310) 478-3711 ext. 44757

All Residents
1) Annual TMS Training Required 30 days before rotation start

• https://www.tms.va.gov/SecureAuth35/
• Further instructions: (doc)

First Time Residents
1) VA Livescan required more than 2 weeks before rotation; contact VA coordinator to schedule
2) You can also schedule here: https://va-piv.com/SignInUserAccount.aspx

Returning Residents
1) Please check the expiration date on your badge.

• You are cleared for patient care if your badge is current.
• If badge has expired, contact VA Coordinator to schedule livescan appointment at least 2 weeks in advance of your rotation
  • You can also schedule here: https://va-piv.com/SignInUserAccount.aspx

Children's Hospital Los Angeles

On-site coordinator:
Yajaira Sarmiento
Email: YSarmiento@chla.usc.edu
Phone: 323-361-5908
Fax: 323-361-7952

1) Complete resident trainee packet (Packet)(Webconnect)

• Send pages 4 & 6 to your UCLA coordinator once your part is complete
• Send Webconnect form and all other pages to CHLA coordinator

2) Send CHLA coordinator:

• Full copy of your immunization records with a current PPD test
• Copy of your diploma
• Current CV

Note: You will be required to take a 'KIDS' computer training course ahead of your rotation. Classes usually take place on Mondays from 8am-12:30 and Thursdays from 1-5pm. The CHLA Coordinator will contact you to schedule once your paperwork is turned in.

Santa Monica-UCLA

On-site coordinator:
Yvonne Gordon
Email: ygordon@mednet.ucla.edu
Phone: 424-259-9533
Fax: 424-259-9534

Parking:
All residents are granted badge access to the 1131 16th street parking. Swipe your ID badge and ensure that your UCLA parking hangtag is displayed at all times.

If you encounter any issues related to parking, email SMProxcardaccess@mednet.ucla.edu with the following:

• UID
• Prox ID
• Name
• Title (resident physician, dept of head & neck surgery)
• Parking hangtag #.